Glen Jackson

Three tips to improve listening skills

When leaders fail as communicators, in large or small settings, they fail for many reasons. Common mistakes include talking too much or talking down to the recipient. Sometimes a speaker may fail to really drill down on the audience they are addressing. Often, it’s simply a matter of not heeding advice they receive from trusted advisers on ways to improve their message, communications style and conversational tendencies.

In the end, it all boils down to poor listening skills. Speakers often forget to listen.

Everybody can become better listeners. Try doing these three things to become a better hearer:

  1. Ask
  2. Acknowledge
  3. Act

When engaged in genuine conversations, ask more questions than you think you need to ask.  Push yourself to ask one more question than you think you need to ask.

Acknowledge to the person you are talking to that you hear them. You can do this very simply.  Repeat back to them what you think you heard and get acknowledgment that you heard correctly.

Finally, take action.  In other words, follow up with what was discussed and agree to take action to fix what needs to be fixed, set another date to discuss progress or perform any other tasks.

Ask. Acknowledge. Act.  Listening is that simple.

Three keys to effective communication

In a blog post last week, I asked two questions: What makes for an effective communicator?  What makes for effective communications?

This week, I want to explore some of my thoughts on how to answer those questions.

Let’s take the latter question first. Effective communication equals genuine conversations. It is all about two-way communication — dialogue not monologue. It is tempting to replace the word authentic with genuine with the above definition but I believe that would be a mistake. Genuine is simply a more precise word. To be genuine means to be three things: be available, vulnerable and reliable.

So, now we can answer the first question. An effective communicator must be able to be available with their time. They must not be afraid to show their emotions at the right moment, especially with their inner circle. They are also reliable – they are leaders others can depend on unequivocally.

Most of all, effective communicators speak with sincerity and authority. This is the most powerful combination.

Effective communicators also use stories and images to make their communications come to life. I recently heard Super Bowl-winning Coach Tony Dungy speak. He was incredibly effective. Why?

He was sincere and did not hold back on what he wanted to say about various life lessons. Did he blow me away with the style part of his speech? No.

Was he Mr. Telegenic? No. And it did not matter.

I will never forget how he commanded my attention on stage, the stories he told and how he showed his heart to those attending.

When he finished his talk, there was no doubt about the sincerity of his remarks and the authority in which he delivered these remarks.  Leaders are always communicators.

Fresh Look at Familiar Leaders

If you have not read the book 1776 by David McCullough, I recommend you put this Pulitzer Prize winner on your 2010 reading list. Or if you already have read it, take it off the bookshelf, dust it off and give it a second pass. (more…)

EQ: Trust your intuition, control your emotion

I have been studying emotional intelligence over the last few months and drilling down into various definitions. My overall conclusion is I don’t like the academic definitions I have read about or heard from various folks.

So here is my takeaway on what I believe emotional intelligence is at its core: It is trusting your intuitions, controlling your emotions and factoring in your observations to make timely decisions and take timely action.

In any service business, you have to depend upon your gut at times to make a decision. A lot of this goes back to just having a keen sixth sense on situations. This is what trusting your intuition is all about as part of the EQ definition/formula. Reading people or the situation the right way and then trusting your intuition to do what needs to be done.

Now to do this right, you also have to control your emotions. Lose your emotion and you lose your respect and eventually your credibility. People with a high EQ very, very rarely get upset. They remain calm and carry on. They avoid unnecessary drama.

Finally, one must factor in observations. When you factor in what you are seeing, observe something that needs fixing and then do it, you are leaning on your EQ skills. I have seen such “factoring in” totally change the tone and overall chemistry of a meeting. People with high EQ do these things naturally.  It is like riding a bike for them. Others around them see it and recognize it and want to know more. It strikes them as a brilliant move while the high EQ person just did what she or he thought was natural.

This leads me to the final piece of the definition.  The EQ moment really materializes when you make a timely decision and take timely action. This is the secret sauce. Trust your intuition, control your emotions factor it all in and then – boom – make the decision and take the action that is needed.  That is magic. This is the difference — oftentimes a lasting difference.

So can EQ be learned?

I have asked this question to people who have extreme emotional intelligence. The consensus is it can be learned in some ways but in other ways you either have it or you don’t. But for those people who want to improve their EQ skills, they can move it up a notch or two.

How? Pick someone who has a high EQ and study them. One of the EQ leaders I study is Dr. Tim Elmore, CEO of Growing Leaders. Watching Tim use his EQ gifts is like watching Ted Williams swing a baseball bat. It is poetry in motion. I have learned a lot from Tim, mainly to strive to be a genuine student of the art of business and relationship building. Business is both art and science. The art part still matters perhaps more than ever today in these tumultuous times.

Best CEOs ‘hear between the lines’

The most effective CEOs have an uncanny ability to “hear between the lines.”

They are always one step ahead and understand the importance of motivation and inspiration in their leadership role.

One company that is blessed with exemplary leadership is Chick-fil-ATruett Cathy built his $3 billion company by leveraging his first-rate instincts, staying true to himself and Biblical principles. Truett factored in various marketplace observations to make timely decisions and take timely action. His inventing of the chicken sandwich and the loyal, deep-bench team he has built inside the company exemplifies his keen emotional intelligence and his resolute belief that companies don’t fail, people do.

In the book How Did You Do It Truett, there are many examples of the CEO’s emotional intelligence at work. But it’s Perry Ragsdale, senior vice president of construction for Chick-fil-A, who sums it best when he says, “Truett hears between the lines. We’re talking about different aspects of business and his questions show remarkable insight about where we are and where we are going. He sees through to the reasons about why things are happening and brings a unique business insight.”

Hear between the lines.

These four words sum up what it means to be a leader who fully capitalizes on his or her emotional intelligence.